The vision for NADE DataRollup was born out of a desire to continue to empower schools/conferences division-wide to choose SIS systems that meet their unique needs, while complying with state and government reporting requirements. While requirements vary state to state, a selection of reports have become standard requirements for private, denominational or parochial schools. The reports include:
- Opening Report
- Closing Report
- Record of Attendance (available for inspection upon request)
- Cumulative Student Record
- Report Cards
- Academy Transcripts (not official until the school/union adds the seal and watermark)
Additionally, DataRollup would optimize the delivery and storage of reports, removing the physical Bluebook and empowering schools, conferences and divisions the ability to access reports immediately in PDF format and store them digitally.
Schools may print report cards directly from their Student Information System (SIS) for parents.
As the data in the Data Rollup database is the actual legal/official data, it is imperative that Data Rollup Report Cards are verified to be accurate.
The NAD is only concerned about the information being archived and ensuring that ALL of the information needed for archive is imported into the system.
The Data Rollup SIS Data Transfer Specification document is available for SIS vendors.
DataRollup is built on two pillars
- The data imported will never be modified
- DataRollup is a reporting tool, period. There is no way to alter imported data. Reports are generated from imported data only (now with the exception of optional data entry for opening and closing reports)
- Imported data is not used for ANY other purpose than to run the reports built in DataRollup.
- Only PDF reports can be saved from DataRollup. Data cannot be exported in any other format, preventing import and manipulation of data in a third party application.
- Ensure that access to data is authorized based on student, teacher, school relationships
- Imported data controls access based on a simple, effective dependency schema. In other words, if I am a teacher I am only able to see data from students associated to my classrooms. If I am a principal, I am only able to see data from students, whose teachers belong to my school. And, if I am a superintendent, I can only see data from students, who’s teacher belongs to a school that is in my conference.
- Authorization to run reports is determined by Union Directors. Authorization to run a particular report, while governed by Union Directors, is managed by the User Manager, which is a separate NAD application. Users are assigned roles, typically based on employment. These roles provide access to specific set of reports.
- Access to DataRollup tool (authentication) is controlled by Conference Superintendents
- Entrance to the DataRollup tool is only gained by logging into the NAD Toolbox. This access is controlled by Conference Superintendents, who actively manage those users who are employed by the conference represented. At any time, a superintendent can remove access to reports by disabling a users account, ensuring data is secure in the instance a teacher may be terminated.
While the initial desire was focused on compliance with state requirements, the benefits of access to standardized reports for teachers, principals, conference superintendents and union directors was obvious—immediate access to appropriately authorized data to assist in health and safety, student assessment and human resources. The application is built to honor pre-established rules of access to data in a digital world.